Terms and Conditions
PLEASE LOOK OVER ALL OF THESE TERMS AND CONDITIONS BEFORE YOU REGISTER
REGISTRATION AND PAYMENT SCHEDULE
Applications are accepted for a full term only. Reservations are made only upon receipt of a fully completed application along with deposit. The $1,000 deposit is accepted via eCheck or Credit Card during the application process. Checks also may be sent to camp. Your application will not be considered complete until we receive your deposit. Note: There is a Credit Card Convenience Surcharge added to all deposits and tuition payments made by credit card. Enrollment is limited to 160 campers. Returning campers have priority over new campers if the application is postmarked by August 15th. After August 15th all applications are on a first-come, first-served basis. Early application is advisable.
The camp fees are payable as follows:
|By February 1st||Three Week||$2400|
|Mini and 2-Week||$1650|
|By April 1st||Balance of Account|
Please make checks payable to Camp High Rocks, Inc. You may also pay by eCheck or Credit Card. (Handling Fees Apply)
WAITING LIST POLICY
Early registration is advisable as all sessions reach capacity quickly. Priority is given to returning High Rocks campers and their brothers. Next, we accept those who had been placed on the previous year’s waiting list and legacies.The remaining spaces are filled on a first come, first served basis. If we receive your application after we have reached capacity, you will be notified that your son has been placed on our waiting list. Over the Fall and Winter months many of these early camper registrations reluctantly give up their place due to family plans. These places are then filled off the wait list as space allows. The $1000.00 deposit (as well as any online payment fees) are simply held for an applicant on the waiting list until a space becomes available. The deposit and fees are refunded or returned if a space does not become available.
For up to date session availability, please call (828) 885-2153. Since boys on the waiting list receive second priority acceptance the following year, we recommend that you go ahead and submit an application and remain on our waiting list even if chances for acceptance seem slim.
It is our goal to partner and work together with parents to determine if our program is suitable for your child prior to their enrollment.When you enroll your child in our program, you are reserving space, time, meals, supplies, and staffing whether or not your camper attends the program. Your registration helps us continue to make plans and prepare for next summer. We are grateful for your trust.
For families who rolled their registration from 2020, if cancellation is necessary, the full amount of money you rolled over including the deposit and typical $200 administration fee is refundable if written notice is received prior to February 1. There is no refund made for cancellations after February 1.
For new families and current camp families who did not roll money/registration over from 2020, if a cancellation is necessary, the deposit, less $200, is refundable if written notice is received prior to February 1. There is no refund made for cancellations after February 1.
We will remain nimble and responsive to ever-evolving state and local standards and protocols, and plan to be able to adapt our summer program accordingly. If, however, camp is unable to open due to government regulations you will receive a full refund including the deposit, without penalty or the option to roll your tuition to 2022. If you register for camp and decide to cancel after our February 1st deadline and the changes outlined above do not apply, our normal cancellation policies apply.
If Camp High Rocks makes the decision to dismiss a camper early due to COVID-19 related concerns, we will communicate with the family and make appropriate prorated refunds. No refund will be made for other late entrance or early withdrawal. The director reserves the right to dismiss any camper who violates the camp rules or is judged detrimental to the general welfare of the camp. No refund will be made in the case of dismissal.
There are a number of companies that offer “camp insurance” in the event you need to cancel for an unexpected reason. Most of the time this is referred to as “trip insurance.” In order to be protected, you typically need to sign up before paying for camp in full and at least 60-90 camp begins. This could change due to COVID-19. Please look carefully if it would cover COVID-19 related cancelations. You can find a number of different companies online or ask your insurance agent.
ARRIVALS AND DEPARTURES
Campers may arrive at any time on opening day after 9:00AM. Campers are involved in activities after lunch on opening day, so please plan to be here by 1:00PM. On closing day, we require all campers be picked up no later than 2:00PM. We cannot accommodate campers prior to opening day or after closing day of a session. Campers arriving by airplane will be met opening day and transported on closing day to Asheville, NC (AVL) or Greenville/Spartanburg, SC (GSP) airports. Departure times need to be prior to 1:00PM on closing day. Any additional airport trips other than opening and closing day will incur a fee of at least $50. Make your air reservations early and ask about unaccompanied minor policies and charges for all campers under the age of 15. More detailed information concerning transportation and baggage is available on our website and will be included with the Parent Dashboard and forms information released in February.
HEALTH AND MEDICAL INFORMATION
High Rocks does not carry health or accident insurance on individual campers. Services of our resident Registered Nurse and of the camp health center are included in the fee. Apart from the above services, Camp High Rocks does not assume responsibility for medical or dental costs incurred by a camper. Any medical bills incurred by a camper for treatment of illness or accident will be forwarded to his parents for payment. A current, completed camp health form and insurance information is required for all campers. Forms will be available on our Parent Dashboard in February. The physical form will also need to be filled out by your son’s physician, including immunization records.
Our camp policy is to perform head checks for lice on each camper on the day they arrive.If a camper is identified as having head lice, we arrange for professional treatment the afternoon of Opening Day. Parents will be responsible for the cost of the treatment. The cost is $250.00 and treatment is very effective allowing campers to jump right into the camp program. If you think your camper may have contracted lice or you just want to make sure, it would be a good idea to obtain a head check for lice prior to coming to camp at a treatment center or your local doctor.
CABIN PLACEMENT POLICY
You and your requested cabin mate must request each other. You should be approximately the same age and in the same grade. We will carefully consider mutual requests but cannot promise to place you as requested. Part of the camp experience involves making new friends from different places. We try to arrange cabins so that no more than two campers from the same area live in the same cabin.
CAMPER STORE ACCOUNT
The camp fee is all-inclusive, including all camping trips, daily horseback riding, supply of crafts material, riflery and archery supplies, and professional laundry service. We ask that each camper have a store account for personal expenditures that may include stamps, batteries, camp T-shirt, lost toothbrush, etc. Campers should have $90.00 on account for all sessions. this will be included in the final bill due April 1st. We will keep a ledger of his account and return any unused balance on closing day.
MAIL AND PHONE
All mail should be sent to PO Box 210, Cedar Mountain, NC 28718. Please include your camper’s name on the envelope. You may call us anytime at 828-885-2153; our office is open each day from 9AM until 5PM. Please leave a message if we are not available. We will return your call as soon as possible. We do not allow direct calls to campers and campers are not allowed to call home. We enjoy speaking with you to insure that your son has a positive and successful experience at High Rocks. We have found that parental calls interfere with your son’s activity schedule and his adjustment to camp life. We encourage parents to communicate through letters, email, or faxes. Campers can only mail letters in return.
NO PACKAGES PLEASE
Camp High Rocks has a no package policy. Any packages received will be returned or held until the end of the session. Please inform family members and friends of this policy. If your son forgets to pack something, you may send these items to Camp High Rocks c/o Woody Noland.
The biggest end result of attending High Rocks is self-reliance, independence, and self-confidence. Visits from family and friends interfere with this outcome, including that of your son and other campers who see parents visiting. For this reason, we do not allow visits during the camp session. We encourage parents to come closing day to see the facility and meet with your son, his counselor, the directors, and all his activity staff.
WHAT TO BRING
High Rocks does not have a camp uniform. We recommend plain, durable clothes that are washable. There is a complete list of what your camper needs to have at camp on our website under the “Parent Information” section, if you want to get an early start. We will send you an updated link in February.
WHAT NOT TO BRING
Campers should not bring any food, knives, weapons, animals, water guns, balloons, aerosol or spray cans, cameras, matches, or lighters. High Rocks campus is “unplugged.” Campers are not allowed to bring electronics of any kind including computers, cell phones, IPods, Kindles, games, cameras, radios, or any other device. Tobacco and nicotine products, vaping paraphernalia, alcohol, drugs (including cannabis), or drug paraphernalia possession or use are grounds for dismissal from camp.
TRUNKS AND LUGGAGE
Trunks and luggage may be shipped by UPS and FedEx directly to camp. Please use our shipping address:
Camp High Rocks, 1234 High Rocks Rd., Brevard, NC 28712. Be sure to have it arrive at least one week prior to opening day to assure timely delivery.
Outbound trunks from Camp High Rocks need to be arranged through our local UPS Store. We will deliver your trunk to the store. They will package and ship your trunk accordingly. We are not setup to save boxes, package, or box up trunks for another company or organization. The UPS Store | Brevard, 102 College Station Dr. Ste 3, Brevard, NC 28712, Phone: (828) 883-4701, Fax: (828) 883-4801Email: firstname.lastname@example.org